DC4EU Event Terms & Conditions
- Terms and conditions
- Photo and Video releaser waiver
1.1 Cancellation of the event
The organisers reserve the right to cancel the event in case of a force majeure.
The DC4EU consortium does not accept any liability for personal injuries or for loss or damage to property of the delegates, either during or as a result of the event.
As required by the applicable laws, we wish to inform you about the processing of your personal data and your rights, as follows:
2.1. Data Controller
The Data controller is DC4EU. In order to contact the Data Controller on privacy matters, it is possible to write to: firstname.lastname@example.org
2.2. Personal data subject to processing
In order to carry out the activities related to the event and to satisfy your request for updates on the events and activities organized or promoted by DC4EU, we use your registration data, which may include identification data including contact details (home address, telephone and e-mail), data related to your job position and employer, photos and videos of the above events you decide to participate in.
2.3. Purpose, legal basis and nature of processing
The collection and processing of your personal data is done in order to:
In relation to the fulfilment of obligations provided for by state laws, regulations and EU legislation (by provisions issued by authorities empowered to do so by law and by supervisory or control bodies), the relevant treatment does not require the consent of the person concerned. The provision of the above-mentioned data is functional to the participation in the event and is a necessary requirement for access to related activities. Failure to provide such data will make it impossible to execute the registration, your request to participate, and to comply with the obligations related to them. The Data Controller may process your personal data in order to:
The data you provide will be treated according to the principles of fairness, lawfulness, relevance, proportionality and transparency for the management of the relationship and to respond to your requests. The Controller does not use automated decision-making processes concerning your personal data and does not make profiling.
Your personal data will be processed in paper, computer or telematic form by the Controller’s internal staff and external collaborators authorized to process them. The list is available from the Data Controller, by contacting them at the above address. The data may also be collected and processed by subjects with which the Controller’s collaborates. The data may also be communicated to service providers of the Controller such as, computer service companies, outsourcing companies, cloud services, consultants and professionals, insurance companies, credit recovery companies, fraud control companies, institutions and/or patronages, companies or organizations the Controller has appointed as responsible for the specific treatment and whose list is available at the Data Controller, contacting them at the above address.
2.5. Data transfer
The Data Controller does not transfer your personal data to third countries outside the European Union, however it reserves the right to use cloud services in accordance with the provisions of Articles 44 et seq. of the GDPR. Please note that this does not apply to the processing done by Survey Monkey.
2.6. Data retention
Personal data will be stored until the cessation of the Controller’s activities related to the purposes indicated above, and in compliance with their legal obligations. Personal data that does not need to be stored in relation to the purposes indicated, will be deleted or transformed into anonymous form. The information systems used to manage the information collected are configured, already in origin, in order to minimize the use of the same.
2.7. Rights of the Data Subject
As a data subject, you may exercise the rights under Art. 15 et seq. GDPR according to which:
Where applicable, you also have the rights under Art. 16-21 GDPR (Right of rectification, right to be forgotten, right to restriction of processing, right to data portability, right to object), as well as the right to complain to the Supervisory Authority. Requests should be addressed to the Data Controller at the above-mentioned address.
3. Photo And Video Release Waiver For Participation In Event
Whereas DC4EU has organized, in execution of the project, the Workshops & Opening Ceremony that will take place in Madrid;
the participant, at the moment of registration grants to DC4EU, the right to film and/or record, even through authorized third parties, with photographic and phonographic means on digital or any other current support, its image, voice, name, intervention and performance during the realization of the event in connection with the DC4EU project. DC4EU will have the right to use and also publish the related videos, images and recordings, within three years from the event, within the scope of press releases for editorial purposes or diffused on institutional social networks, on monitors visible to the public during events organized by DC4EU, in any venue allowed by the law, by any known or future invented means, within the limits of the law, of all copyrights, of the rights granted and in any case of any other right related to the image and in full respect of the dignity and decorum of the subject filmed. As a consequence of the above, DC4EU consortium are the holders of the filming, recordings, interventions taken during the above-mentioned event. The shooting and the use of the images are to be considered free of charge. DC4EU will process the participant’s data and the contents recorded during the Workshops and Opening Ceremony, for the purposes related to the project, in full compliance with EU Regulation 2016/679.